Rules and Policies
- 1 Rule and Policy Changes
- 2 Members
- 3 Guests
- 4 Minors
- 5 Storage
- 6 Events
- 7 Code of Conduct
- 8 Grievances and Complaints
- 9 Organizational Meetings
- 10 Committees
- 11 Commercial Use
- 12 Loaning of Tools & Equipment To The Makerspace
- 13 Borrowing Tools & Equipment
- 14 Donations
- 15 Finances
- 16 Notes
Rule and Policy Changes
These rules and policies are subject to change. Changes will become effective immediately upon successful vote of adoption by the BoD. These rules will be posted within the space.
- All Members must follow the Code of Conduct at all times.
- All Members must have a release form on file.
- All Members must be instructed on the usage and safety procedures before the use of large and possibly dangerous equipment.
Details of the membership structure of the organization can be found here
Regular memberships (excluding Associate Members) renew on a monthly basis. Membership fees are due by the first of the month to which they are applied. Fees which are more than 1 week late will result in suspension of membership privileges until the account is brought current.
- Full Members and Super User members have voting rights within the organization. Associate members do not have any voting rights.
- Family membership do not convey additional voting rights beyond the base membership tier that it is applied to.
- Corporate memberships have a number of votes equal to the number of seats / member slots purchased. In the case of a floating license, the Corporate membership is required to register one or more proxies that can vote on the organizations behalf.
- All guests must follow the Code of Conduct at all times.
- Guests can not inhabit the Makerspace without another keyed Member present.
- Guests are encouraged to become Members.
- Guests are not allowed to use tools and equipment.
- Members are responsible for their Guests.
- Guests must sign a liability waiver upon entering the space with their escort. The escorting member must co-sign the liability waiver.
- Minors are not allowed to have keys
- Minors 18 and under must be accompanied by Parent or legal guardian at all times.
- Minors under the age of 18 must have their liability form signed by a parent or legal guardian.
- Minors under 21 years old will need to sign a waiver stating they will not consume or possess alcohol on the premises nor any other illegal substances.
- Projects (and materials for them) can only be stored in designated project storage areas.
- A project may be stored elsewhere with the approval of a member of the Board or by a vote of the membership
- Projects must be labeled, and include the names of the members working on the project.
- Projects should be presented as active at the General Meetings.
- Projects are urged to create a page on the wiki and place it in the Projects category.
- Projects can be stored in committee controlled rooms, as long as they follow the committee's guidelines. Projects and materials that do not follow these rules, will be tagged with a date two weeks out, after which they will be donations to the Makerspace and will be handled accordingly.
- Individual storage areas will be available for each member as a rental or as part of a Super User membership
- Each storage area is approximately 2'x2'x2'
- The individual storage area is located in the tool/storage room
- Firearms, gunpowder, primers, and assembled ammunition can not be stored at the Makerspace.
- Event must be sponsored by a current Member
- Event spaces and times are assigned and allowed by priority
- Top priority is given to events and meetings that match our Mission Statement.
- Next in line are events/meetings related to ongoing projects.
- A Member must be present during the event.
- Donations are encouraged but not required to hold events.
- A Member must be present during the event.
- Guests access to the facility will be limited as required by the meeting.
- Guests must be escorted in the warehouse area by a Member at all times.
- Terms and Conditions can be dictated and modified by the Board of Directors.
- Fees charged:
- For any use of the space where an entry fee is charged, 50% of the sale price for each fee goes to the Tech Valley Center of Gravity.
- If no fee is charged to members, use of the space is free. A non-member entry fee may still be charged.
- Tools/materials can be sold for the event and will not count as an entry fee as long as members are given the option to bring their own suitable tools/materials.
Organizations that wish to use the Tech Valley Center of Gravity facilities will need to contact the Board of Directors to work out a suitable arrangement.
Code of Conduct
- All members are required to "Be excellent to each other".
- Don't catch on fire or set others on fire or set anything else on fire which has not been designated or designed to be on fire.
- All members are expected to maintain a safe and clean environment at all times.
- All members are expected to follow all posted notices.
- It is the responsibility of each member to enforce the Code of Conduct. Failing that, a Grievance or Complaint may be filed.
Grievances and Complaints
- Any member grievance or complaint is required to be submitted, in writing, to the Board of Directors or to any member of the Board of Directors. The complaint must have two parts outlined at minimum, a "Complaint" part and a "Recommended Solution" part.
- The Board of Directors will decide to either hold a special meeting regarding this matter, or will consider it at the next meeting in its cycle.
- The Board of Directors is not required to act in accordance to the grievance or complaint's "Recommended Solution" part and may devise its own remediation.
- Board meetings will will be held on an as-needed basis, and will be posted on the Tech Valley Center of Gravity Events calendar.
- General membership meetings will be held the third complete week of a month on Saturday at 6:30pm, at the TVCOG main location.
- Prior to the start of each general meeting, time will be set aside to clean the space.
Committees are voluntary groups, formed by members in order to achieve certain goals.
- Committees must be approved by the Board of Directors.
- Officers are appointed by the Board to serve as committee chair.
- Officers or the Board must enlist a minimum of two other members to form a committee.
- The Committee chair will be responsible for providing reports on the status and activities of the committee.
- Committees must have a sub-chair, appointed by the chairperson.
- There is no limit to the number of committees a member can serve on.
- If the number of committee members drops below 3, the committee will have a grace period of 30 days in order to recruit enough members to remain active.
- Each committee will need to maintain a page on the wiki with at least the following information:
- The name of the committee chair
- A list of all active members
- A brief statement listing the goals or tasks assigned to the committee.
- The category tag:
- Binding committee decisions must reach consensus. If the committee fails to reach consensus, the decision will then be deferred to the Membership or the Board of Directors.
- Committees can appoint advisory members, who only have communications access to Makerspace resources, pending Board of Directors approval.
A list of active committees can be found in the Active Committees category.
A list of inactive committees can be found in the Inactive Committees category.
A list of proposed committees can be found in the Proposed Committees category.
The Tech Valley Center of Gravity is based on open source ideals and thus encourages its membership to embrace those ideals as well, however members reserve the rights to all of their creations.
Loaning of Tools & Equipment To The Makerspace
Members can generously provide tools or equipment for use in the space, either by donating them outright or by loaning them.
When equipment is loaned, the following conditions apply:
- All loaned equipment must be marked or labeled with the owner's name
- The owner must contact the Operations and Facilities Committee so that they can record the following information:
- Name of owner
- Equipment being loaned
- Serial number if available
- Terms or conditions of the loan
- Equipment is loaned subject to the understanding that it is preferable for TVCOG to own their equipment, rather than borrow it. TVCOG may seek to buy equipment in order to replace loaned items, which are then returned.
- Loaned items may be returned at any time, by request of the owner or as determined by the Operations and Facilities Committee.
- TVCOG is NOT responsible for maintenance of loaned equipment, but may maintain it as determined by the Operations and Facilities Committee.
- TVCOG is NOT responsible for the loss of equipment. However, efforts will be made to provide reasonably secure storage.
Borrowing Tools & Equipment
- Committees must designate items under their jurisdiction as available to be borrowed, and notify the office of the Cribkeeper. By default, all property is not allowed to be borrowed.
- Committee in charge of the item can specify rules for the loan.
- All loans must be tracked with by the office of the Cribkeeper.
- No equipment loaned to the space can be borrowed, unless the owner has a signed release on file.
- Donations of usable items must be aproved by the comittee in charge of the location in which the item will be stored/used.
- A "freebie shelf" is availabe for items that are free to use/take for all members. The shelf will be periodically cleared by the Ops committee.
- Donations for the "freebie shelf" will be accepted so long as there is availabe free space in the designated area, and as long as it does not conflict with rule #5.
- Donations for the "freebie shelf" that do not fit can not be left in the space unless approved by the Ops committee
- The following items will not be accepted for donation:
- CRT monitors
- After donation to the "freebie shelf" please notify the membership of the donation.
- Donations to a project are only spent on that project and are spent prior to any TVCOG allocated money to the same project.
- If the project is deemed unsuccessful all remaining funds will be returned to the source.
- Allocated money will be returned to the source fund, if more overages remain the money will be returned to the contributor in proportion to their donation.
- If the project is deemed successful, accomplishing the stated goal, any unspent allocations will be returned to the committee fund in charge of the project, unspent donations will be returned the contributors according to the proportion of the donation.
- No authorization or allocation can be made in excess of the moneys available in the General Fund.
- The Board in its exclusive pervue is able to allocate moneys from a line of credit into the General Fund.
These notes are not officially part of the Rules or Bylaws and are only meant to provide an interpretation of the Rules and/or Bylaws. <references/>